STEAM Fair FAQ
The fair will be held Friday, April 22, 2016.
Volunteers are asked to arrive by 8:15am at the latest on the morning of the fair. Students will arrive to participate in the first workshop at 9am, but you need to sign in, find your station, and set up. Some volunteers will need to arrive earlier, depending on the nature of their workshop, and others may even want to set up the afternoon before the fair.
You will teach the same workshop four times, to four different groups of kids.
Each workshop has a maximum of 12 students. Shortly before the fair, the STEAM committee will email you a precise headcount.
It is the workshop leader’s responsibility to contact the other assistant volunteers for the workshop, and arrange/coordinate:
- procurement of supplies
- trial run of the workshop
- set-up on the day of the fair
- division of labor during workshops
A folder with instructions, supply lists, tips from past leaders, and other resources. Many workshops also have perennial supplies that are stored at Laurel and handed out each year before the fair.
These are generally passed out about one month before the fair. The STEAM committee will email all volunteers with the times and dates for pick-up at Laurel.
It depends on the workshop, but it’s fair to say that most workshops require some supplies to be procured.
Past volunteers have had great success in soliciting donations and/or discounts from local (and not so local!) businesses. Please try this before buying supplies. The STEAM committee will reimburse you for any costs up to $75. Supplies costing more than $75 require the advance permission of the STEAM committee – email firstname.lastname@example.org
Reimbursement forms will be emailed to you prior to the fair, and they are also available from the Laurel front office. If you choose to make a tax-deductible donation of these items, fill out a reimbursement form and indicate that you are making a donation.
Donors will receive recognition in the Laurel PTO newsletter, which has more than 1000 parent recipients, as well as on the Laurel website, and in the video that is shown to all parents at Back to School Night.
You will receive an email from the STEAM committee listing all the volunteers in your workshop.
If you’re concerned, please try calling the leader (check for their number in the District Directory). If this is unsuccessful, please let the STEAM committee know email@example.com
If you’re concerned, please try calling the assistants (check for their numbers in the District Directory). If this is unsuccessful, please let the STEAM committee know firstname.lastname@example.org
Yes! We highly recommend a test-run at home, using your own children and a few borrowed ones. It really helps to practice in real-time, see where kids get excited and where their attention may wane. Please arrange with the other volunteers in your workshop to do a dry-run before the fair.
Absolutely. Your best bet is to contact the leaders from past years, whose evaluations will be printed out in the folder. Failing that, please contact email@example.com for help
It is your responsibility to find a replacement volunteer. You probably won’t have to look too far to find someone kicking themselves for not having signed up in time to volunteer. Once you have your replacement, please email firstname.lastname@example.org to pass on the name and contact details of the new volunteer.
Absolutely. When the time comes to sign your child up for workshops, be sure to check the box that you are volunteering rank the workshop that you are teaching first on your child’s list of preferences
Do not rank your workshop first in your child’s preferences, and send an email to email@example.com confirming that your child does not want to attend the workshop you’re teaching
Unfortunately this is not possible, because it will leave the remaining volunteers short. You have two options: volunteer for one child’s grade level, and have another parent/family member/friend volunteer in the other. Or, you can volunteer in one child’s grade this year, and for the other child next year.
Certainly! Just sign them up with all their contact details, and we’ll take it from there.